Write a Proposal for Donations
Writing donation request letters requires specificity, professionalism and tenacity. With many requests for money, organizations and companies must pick and choose where their money will go. Crafting a clear, well-written donation letter is one way to make your request stand out.
Instructions
1. Write your letter in business letter format. While there is variation in business formatting, a typical style would include the sender's name and address in a block on the upper left-hand side of the letter, followed by the date and the recipient's address in another block, followed by a formal greeting, the body of your letter, a closing statement and your signature.
2. Identify your organization or cause. Use this portion of your letter to convince the potential giver that you are a reputable organization that would wisely use any funds or goods received. Share the history of the organization, your past successes in the community and what you are trying to accomplish at this present time.
3. Request specific items or cash resources. If you are trying to get together enough turkeys for an annual city-wide turkey feed, specifically request the items that you would need to make the event a success. Being vague or generic will not help your cause, and it may cost you a donation.
4. Mention if the donation is tax deductible. Any donation to a 403c non-profit organization is tax deductible. If your organization falls under this category, say so in the letter.
5. Thank the potential donor. It is important that you are cordial and respectful. You are not living in a vacuum. If a company was unable to give a gift one year, it doesn't mean that they might not donate in the future. Keep any contacts with agency representatives as healthy and positive as possible, for your own sake, as well as the sake of the cause.
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